! student satisfaction survey - Fall 2000 Registration procedure
Student Satisfaction Feedback Survey

Registration Fall 2000-1


 


The Oversight Team, and as part of the process improvement initiative, requested the Office of Tests and Measurements to conduct a survey evaluating student satisfaction with the Fall 2000 Registration procedure.

Objectives

Method

Instrument

The Student Satisfaction Feedback Survey was prepared using the same guidelines adopted for the 1999 survey. A five-point rating scale was used to assess students satisfaction / dissatisfaction with various phases of the registration process. The Survey included the following components:

Sample

The sample consisted of 625 students form all faculties representing 11% of the population. Cluster sampling was used. The sample came from 21 classrooms selected using similar guidelines to the ones followed in selecting the 1999 sample. Table 1 provides a list of course sections covered by the Survey. A breakdown of the sample by faculty, gender, nationality, class, and status is presented in Tables 2 – 6. In addition, these tables provide the population figures (if available at time of writing of report) for the University on each of these dimensions. A close comparison reveals that the sample is quite representative of the population.
 
 

Table 1

Sample of Classes Selected for Fall 2000 Survey

 
 
Course # Section  Time Place Prof.
Monday, October 16, 2000
Bus. 251 001 08:00 Bus. 2 Shibl
Ed. 215 9:00  F.104 El-Hassan
EN 102 5 10:00 N.417 M.Khuri
EN 204 8 10:00 N.414 N. Khuri
EN 204 11 11:00 N.414 Khalaf
EN 203 30 12:00 N.410 Mikati
Bus 201 3:00 N.103 B. Hut
Tuesday, October 17, 2000
Histology 209 8:00 Tamari, B11 Jurjus
EN 204 6 9:00 N.412 N. Khuri
MS 255 1 10:00 Bliss 206 Baydun
HSAD 251 - 11:00 V.D. 107 Tanzi
FTN 221 - 11:00 Agr. 102 N. Baba
CS 201 - 12:00 N.206 Arabi
HSAD 204 - 1:00 V.D. 107 Osseiran
Wednesday, October 18, 2000
SIM 265 - 8:00 Wing A, 201 Bashshur
EN 203 7 9:00 N.417 N. Khuri
Eng CV 041 - 9:00 Bechtel 407 Mabsut
BY 254 - 10:00 Bust. 329 Sadik
Engg. 79C - 10:00 Lecture Hall Diab
EN 203 28 12:00 N.329 R. Iskandarani
Friday, October 20, 2000
Nursing Critical Care - 9:00 Old OPD Dumit

 

Table 2

Sample and Population Distribution by Faculty
 
Sample Population
  N % N %
FAFS 58 9 351 6
FAS 226 36 2739 46
FEA 142 23 1220 21
Business 61 10 895 15
FHS 48 8 268 5
Medicine 72 11 337 6
School of Nursing 18 3 101 2
Total 625 100 5911 100

 

Table 3

Sample and Population Distribution

by Gender
 
                           Sample         Population
  N % N %
Female 289 46 2672 45
Male 337 54 3225 55

 

Table 4

Sample and Population Distribution by Nationality
 
                                       Sample                         _ Population__
  N % N %
Lebanon 554 88.5 4872 83
Arab Countries 52 8.3 529 9
Europe 5 1 155 2.6
USA / Canada 7 1 243 4
Other 8 1 98 1.4
Total 626 100 5897 100

 

Table 5

Sample Distribution by Class
 
Class N %
Freshman 17 3
Sophomore 171 27
Junior 147 24
Senior 199 32
Graduate 21 3
Medicine 68 11

 

Table 6

Sample Distribution by Status
 
  N %
New 125 20
Currently registered 476 76
Old returning 23 4
Special 1 2

Administration

The Survey was administered by OTM staff members just after the Drop & Add. Faculty members concerned were contacted a week before the Survey, and arrangements were made with them so that OTM staff can administer the Survey. Coding, data entry and analysis followed.

Data Analysis

Frequencies and descriptives were used to report the results for the whole sample and by faculty and class. The Kruskall Wallis Test was used to test for significant differences in responses to different items between faculties and between classes.

Results

Student Satisfaction

Tables 7 and 8 report student mean rating for each registration process, and the percentage of satisfied (those circling satisfied / highly satisfied, i.e. 4 & 5) and dissatisfied (those somewhat dissatisfied / dissatisfied, i.e. 1 & 2) for the whole sample. The means for the steps ranged between 2.5 – 3.8, while for the overall ratings between 2.1 – 3.5. The steps that were most satisfying to students (> 50%) were ID Labeling, Net Account Activation, and Payment of Fees. The least satisfying ones were the Drop & Add, New Student Orientation, and Academic Advising. With respect to the overall ratings, the highest satisfactory evaluation went to Campus Security Staff (x = 3.5, 52%), followed by AUB Guide Service (x = 3.3, 44%) and Maps & Handouts (x = 3.2, 41%). The least satisfying was Financial Aid (X = 2.1, 15%), followed by Deferred Payment (x = 2.7, 27%) and Bureaucracy (x = 2.8, 25%).

Comparing Fall 2000 registration with that of 1999, we find significant improvement in the following steps: Pre-registration, On-line Registration, Receiving Statement of Fees/Prebilling, and Drop & Add. New Student Orientation and Payment of Fees slightly went down in 2000, while all other steps maintained position. The percentage of satisfied (4 - 5) went up in 2000 on most of the steps. With respect to the overall ratings, mean 2000 ratings were considerably higher than 1999, with the exception of Financial Aid which went down drastically.

Table 7

Registration Process Steps / Descriptives for 1999 and 2000


 
                                           2000                                          1999
Process N Mean % Diss. % Sat. N Mean  % Diss. % Sat.
Placement Test – English 119 3.5 17 54     33 31
Placement Test –Arabic 77 3.3 21 43     41 22
Pre-Registration 128 3.1 34 37 160 2.2 63 16
New Student Orientation 41 2.8 49 41 43 3.0 39 33
Course Listings- Location 573 3.3 25 44 489 3.3 25 48
Course Listings- Legibility 539 3.0 32 35 476 3.1 29 41
Academic Advising 537 3.0 38 39 470 3.0 38 39
On-Line Registration 434 2.9 39 37 254 2.2 62 21
Receive Statement of Fees* 555 3.1 25 36 521 1.4 80 13
Payment of Fees 563 3.5 18 55 449 3.8 12 66
ID & Renewal of Sticker 464 3.8 13 66 445 3.7 17 59
Net account activate  497 3.6 17 57     41 22
Net account instructions 498 3.4 19 50        
Drop & Add 299 2.5 53 27 222 2.1 62 16

* For 2000. it is Prebilling Process

Time Taken

Table 9 reports time taken by students to complete certain steps in registration process and provides comparison with 1999. An overview of the table reveals an improvement in average time taken. However, one needs to evaluate these figures with care as many students just put days, minutes or hours without specifying exact figure and these cases were disregarded (around 50%). More accurate conclusions can be derived from comparing the medians (50th percentile). Median time went down drastically on Pre-registration, On-line Registration and Drop & Add.

Student Satisfaction by Faculty

Tables 10 – 11 report mean satisfaction ratings by faculty on the registration steps and on the overall ratings. Using Kruskall Wallis Test (Table 12), helped to identify areas where significant differences (in bold) exist between faculties. All students from all faculties agree on financial aid (-), dormitory registration (+), campus security / handouts / AUB guide service (+), prebelling / payment of fees, and pre-registration / new student orientation processes. There are significant differences on the other items.

Table 8

Overall Evaluation of Registration Process / Descriptives for 1999 and 2000
                                           2000                                          1999 
Process N Mean % Diss. % Sat. N Mean  % Diss. % Sat.
Overall Process 588 3.1 28 35 521 2.1 62 15
Ambiance 559 2.9 32 29 495 2.3 55 14
Time Taken 578 2.8 44 31 520 1.7 76 13
Efficiency 577 3.0 30 32 520 2.2 61 15
Bureaucracy 552 2.8 37 25 498 2.3 53 16
Courtesy 555 3.0 31 32 493 2.5 47 22
Instructions 561 3.0 28 33 504 2.7 44 30
AUB Guide Service 547 3.3 24 44 494 3.3 23 50
Maps & Handouts 530 3.2 25 41 463 3.1 29 42
Campus Security Staff 547 3.5 16 52 483 3.4 19 52
New Student Orientation 288 3.1 27 40 - - - -
Financial Aid 367 2.1 70 15 267 3.0 39 38
Dormitories 145 3.1 35 35 93 3.2 26 39
Deferred Payments  164 2.7 41 27 81 2.6 45 26

 

Table 9
 
Process                  Time Taken in Minutes
              2000                                     1999
 Mean    Median Mode   Mean  Median  Mode
Pre-Registration (obtain white card) 138 40 - 329 180 180
Academic Advising 39 10 10 64 15 10
On-Line Registration 226 45 10 364 120 120
Receive Statement of Fees - - - 2880 30 48
Payment of Fees 50 15 10 - 15 10
Drop & Add 124 60 120 261 120 120

 

Table 10

Registration Process Steps by Faculty


 
                                               FAFS            FAS                    Bus.              FEA                 FHS            Nurs.                  Med. 
Process Mean Mean N Mean N Mean N Mean N Mean N Mean
Pre-Registration 6 2.7 78 3.1 8 3.1 18 3.3 10 24 2 3.0 5 3.80
New Student Orientation 0 - 28 2.9 2 1.0 5 3.0 2 3.0 2 2.5 1 2.0
Course Listings-Location 54 3.3 213 3.0 60 3.1 136 3.3 44 3.7 17 3.8 48 3.9
Course Listings- Legibility 51 3.1 196 2.6 59 2.6 132 3.2 42 3.5 13 4.0 45 4.0
Academic Advising 55 3.2 210 2.8 61 2.5 108 2.9 47 3.4 18 4.1 37 3.9
On-line Registration 45 2.9 171 2.4 51 2.2 98 3.6 29 3.3 11 4.2 28 3.8
Receive statement of fees 52 3.2 205 3.1 58 3.0 126 3.0 40 3.1 13 3.2 60 3.3
Payment of fees 53 3.7 211 3.5 58 3.7 131 3.4 41 3.6 12 3.5 56 3.5
ID & Renewal of Sticker 41 3.7 179 4.1 50 3.6 114 3.7 27 3.7 13 3.5 40 3.7
Net account activate 43 3.8 190 3.6 51 3.2 117 3.4 39 3.7 14 3.9 43 4.0
Net account instructions 42 3.6 191 3.3 53 3.0 118 3.2 41 3.7 14 4.0 41 3.9
Drop & Add 31 2.7 129 2.5 40 1.9 72 2.7 13 3.2 1 4.0 12 2.7

 

Table 11

Overall Evaluation of Registration Process by Faculty
 
                                             FAFS              FAS                 Bus.              FEA                 FHS                  Nurs.              Med. 
Process N Mean N Mean N Mean N Mean N Mean N Mean N Mean
Overall Process 55 3.1 220 2.7 61 2.6 133 3.4 48 3.2 18 3.8 52 3.6
Ambiance 54 2.9 211 2.6 59 2.5 126 3.2 44 3.3 16 3.6 49 3.4
Time Taken 55 2.8 216 2.3 61 2.0 132 3.3 45 3.1 18 3.6 50 3.5
Efficiency 55 3.1 216 2.6 60 2.4 132 3.3 45 3.4 17 3.7 51 3.5
Bureaucracy 53 2.8 207 2.6 60 2.3 126 3.1 43 3.1 14 3.6 48 3.3
Courtesy 54 2.9 204 2.8 60 2.6 127 3.2 44 3.3 15 3.4 50 3.4
Instructions 53 3.1 212 2.8 60 2.6 127 3.1 42 3.3 18 3.9 48 3.4
AUB Guide Service 53 3.5 210 3.2 60 3.2 124 3.2 38 3.3 16 3.9 45 3.5
Maps and Handouts 52 3.3 201 3.1 56 2.9 119 3.2 40 3.5 15 3.7 46 3.4
Campus Security Staff 50 3.3 206 3.5 59 3.4 125 3.3 42 3.6 16 3.8 48 3.7
New Student Orientation 20 3.0 113 2.9 23 3.2 64 3.0 20 3.3 7 4.1 34 3.8
Financial Aid 31 2.3 127 2.0 30 1.7 93 1.9 30 2.3 8 2.8 48 2.4
Dormitories 21 4.6 48 2.8 12 3.1 32 2.6 9 2.7 2 4.0 21 3.2
Deferred Payment 16 3.2 53 2.6 16 2.6 41 2.4 16 3.4 2 3.0 20 3.2

 

Table 12

Analysis of Faculty Differences in Registration Process*


 
                                                            FAFS                 FAS                          Bus.                       FEA                      FHS                     Nurs.                         Med.
Process Mean Rank Mean Rank N Mean Rank N Mean Rank N Mean Rank N Mean Rank N Mean Rank Chi-square Sig.
Pre-Registration 6 54 78 64 8 65 18 71 10 46 2 62 5 84 5.16 .520
New Student Orientation     28 22 2 7 5 22 2 23 2 18 1 17 3.62 .605
Course Listings-Location 54 286 213 248 60 259 136 302 44 342 17 371 48 369 38.39 .000
Course Listings- Legibility 51 282 196 212 59 212 132 299 42 336 13 394 45 397 91.83 .000
Academic Advising 55 297 210 244 61 209 108 261 47 315 18 388 37 372 50.29 .000
On-line Registration 45 218 171 173 51 147 98 283 29 252 11 331 28 299 91.59 .000
Receive statement of fees 52 288 205 279 58 254 126 268 40 283 13 292 60 298 3.37 .761
Payment of fees 53 314 211 278 58 304 131 261 41 292 12 282 56 283 6.06 .420
ID & Renewal of Sticker 41 217 179 264 50 199 114 220 27 215 13 176 40 216 19.68 .003
Net account activate 43 276 190 253 51 200 117 222 39 267 14 291 43 303 20.97 .002
Net account instructions 42 277 191 245 53 204 116 223 41 289 14 330 41 308 26.95 .000
Drop & Add 31 157 129 147 40 112 72 162 13 188 1 245 12 160 14.48 .025
Overall Process 55 304 220 242 61 218 133 355 48 319 18 416 52 373 78.31 .000
Ambiance 54 278 211 237 59 206 126 329 44 337 16 376 49 351 64.92 .000
Time Taken 55 291 216 232 61 195 132 356 45 341 18 403 50 381 98.88 .000
Efficiency 55 302 216 235 60 207 132 344 45 354 17 392 51 358 80.44 .000
Bureaucracy 53 275 207 243 60 209 126 314 43 321 14 387 48 332 46.75 .000
Courtesy 54 263 204 253 60 216 127 305 44 323 15 346 50 336 33.32 .000
Instructions 53 289 212 258 60 226 127 292 42 324 18 412 48 320 31.90 .000
AUB Guide Service 53 301 210 261 60 270 124 265 38 267 16 353 45 304 9.77 .135
Maps and Handouts 52 276 201 260 56 231 119 257 40 296 15 327 46 291 9.91 .129
Campus Security Staff 50 248 206 284 59 260 125 250 42 289 16 316 48 306 9.72 .137
New Student Orientation 20 133 113 127 23 147 64 134 20 149 7 211 34 183 19.86 .003
Financial Aid 31 200 127 181 30 154 93 171 30 202 8 225 48 208 10.45 .107
Dormitories 21 83 48 70 12 78 32 63 9 64 2 104 21 82 5.95 .429
Deferred Payment 16 100 53 75 16 76 41 69 16 107 2 93 20 100 15.10 .020

* Kruskall Wallis Test

Table 13

Registration Process Steps by Class

                                                 Freshman   Sophomore        Junior              Senior    Graduate
Process N Mean N Mean N Mean N Mean N Mean
Pre-Registration 13 3.9 89 2.9 6 2.3 5 3.0 10 3.6
New Student Orientation 11 3.4 25 2.5 - - - - - -
Course Listings-Location 16 2.9 165 2.9 138 3.2 186 3.4 20 3.8
Course Listings- Legibility 15 2.7 156 2.5 130 2.9 174 3.2 19 3.8
Academic Advising 16 3.8 154 2.8 126 2.6 185 3.1 21 3.6
On-line Registration 12 2.6 115 2.7 120 2.9 144 2.9 16 3.3
Receive statement of fees 17 3.1 151 3.2 134 3.2 173 2.9 21 3.4
Payment of fees 17 3.6 159 3.6 134 3.4 180 3.5 18 3.5
ID & Renewal of Sticker 10 4.5 133 4.1 123 3.8 146 3.6 14 3.6
Net account activate 13 3.2 149 3.7 121 3.5 156 3.4 16 3.6
Net account instructions 93 3.0 148 3.4 123 3.3 157 3.3 17 3.5
Drop & Add 12 3.1 88 2.5 83 2.4 96 2.5 10 3.4

 

Table 14

Overall Evaluation of Registration Process by Class
 
                                              Freshman     Sophomore          Junior         Senior             Graduate
Process N Mean N Mean N Mean N Mean N Mean
Overall Process 16 3.4 169 2.9 144 3.0 188 3.0 21 3.3
Ambiance 14 3.0 163 2.8 140 2.9 175 2.9 20 3.4
Time Taken 16 2.6 168 2.4 140 2.7 186 2.9 20 3.2
Efficiency 16 3.1 166 2.8 141 3.0 185 2.9 20 3.2
Bureaucracy 15 2.7 157 2.8 139 2.8 175 2.7 19 3.0
Courtesy 15 3.2 155 2.9 139 2.9 179 2.9 19 3.5
Instructions 16 3.3 162 2.9 137 3.0 180 2.9 20 3.5
AUB Guide Service 15 3.1 161 3.3 140 3.2 169 3.3 19 3.2
Maps and Handouts 16 3.5 158 3.3 133 3.1 160 3.2 19 3.2
Campus Security Staff 16 4.0 156 3.6 136 3.4 173 3.3 20 3.4
New Student Orientation 14 3.6 93 2.8 60 3.1 73 3.3 8 2.9
Financial Aid 3 1.3 92 2.0 92 1.9 122 2.0 10 2.2
Dormitories 6 3.8 34 3.7 42 2.7 39 3.1 3 3.3
Deferred Payment 2 3.0 40 2.8 47 2.4 49 2.9 4 2.8

Table 15

Analysis of Class Differences in Registration Process


 
                                                          Freshman    Sophomore             Junior                          Senior                Graduate            Medicine                           Total
Process Mean Rank Mean Rank N Mean Rank N Mean Rank N Mean Rank N Mean Rank N Mean Rank Chi-square Sig.
Pre-Registration 13 86 89 60 6 44 5 63 10 80 5 85 128   11.18 .048
New Student Orientation 11 25 25 19 1 7 2 33 1 29 1 17 41   6.92 .227
Course Listings-Location 16 240 165 238 138 274 186 311 20 355 45 377 570   39.79 .000
Course Listings- Legibility 15 233 156 210 130 256 174 289 19 371 42 407 536   73.29 .000
Academic Advising 16 361 154 247 126 230 185 276 21 340 33 374 535   38.12 .000
On-line Registration 12 185 115 200 120 212 144 215 16 256 25 312 432   19.90 .001
Receive statement of fees 17 264 151 290 134 289 173 244 21 308 56 301 552   12.19 .032
Payment of fees 17 286 159 288 134 267 180 282 18 278 52 289 560   1.59 .902
ID & Renewal of Sticker 10 320 133 264 123 228 146 204 14 201 36 221 462   20.91 .001
Net account activate 13 225 149 270 121 235 156 227 16 240 40 298 495   13.92 .016
Net account instructions 13 218 148 254 123 238 157 239 17 265 38 308 496   9.813 .081
Drop & Add 12 185 88 146 83 143 96 148 10 203 10 169 299   7.32 .198
Overall Process 16 336 169 269 144 278 188 296 21 331 48 385 586   22.79 .000
Ambiance 14 295 163 265 140 272 175 268 20 340 45 360 557   18.20 .003
Time Taken 16 270 168 240 140 289 186 303 20 349 46 388 576   36.84 .000
Efficiency 16 296 166 267 141 292 185 281 20 313 47 364 575   14.44 .013
Bureaucracy 15 268 157 271 139 277 175 263 19 296 45 330 550   7.27 .201
Courtesy 15 311 155 264 139 264 179 272 19 356 46 336 553   14.92 .011
Instructions 16 324 162 270 137 278 180 269 20 349 44 323 559   10.38 .065
AUB Guide Service 15 262 161 278 140 259 169 274 19 247 41 315 545   5.17 .396
Maps and Handouts 16 307 158 274 133 247 160 257 19 260 42 299 528   6.55 .256
Campus Security Staff 16 354 156 285 136 264 173 254 20 252 44 312 545   12.24 .032
New Student Orientation 14 174 93 119 60 136 73 150 8 118 33 184 281   21.40 .001
Financial Aid 3 130 92 185 92 168 122 181 10 189 45 211 364   6.811 .235
Dormitories 6 99 34 68 42 63 39 76 3 83 19 79 143   6.30 .278
Deferred Payment 2 91 40 81 47 67 49 88 4 81 19 96 161   7.82 .166

Student Satisfaction by Class

Tables 13 – 14 report Student Satisfaction by Class. There are significant differences by class as revealed by Table 15, and they are quite similar to the ones identified by Faculty.

Additional Findings by Registration Step.

Placement Tests

Pre-registration New Student Orientation Course Listings Academic Advising On-line Registration Statement of Fees Labeling AUB ID Net Account - Instructions for activating net account were satisfactory (50%), but also lowest among Business and Freshman students.

Drop & Add

Summary of Students’ Comments on Registration Steps

Following is a summary of main and frequently mentioned comments made by students on various steps of registration process. The Appendix provides a more detailed listing of statements made by students.

Placement Tests

Pre-registration New Student Orientation Course Listings Academic Advising On-line Registration