TO

FROM

SUBJECT

The FACILITIES PLANNING AND DESIGN UNIT has an opening for the position of SECRETARY, in grade 8 , at a salary of L.L.944,670.- per month. Since this provides an opportunity for promotion from within, please circulate this information and/or post it in your area of jurisdiction so that those interested and having the minimum qualifications may apply in writing to the Human Resources Department (Employment Section) not later than December 2, 2008.

I. Basic Functions:

Carries out various secretarial, clerical and administrative duties in the Director's Office. Includes answering telephone calls, typing and printing from computers, maintain appointments diary, keeping and updating files, dispatching & distributing outgoing and incoming mail, drafting routine correspondence, distributing paperwork, preparing periodic and routine announcements, notices and circulars, scheduling meetings and answering queries on general matters related to the Director's Office. Types and prepares requisitions and payment vouchers for Director's signature, maintains correct and updated invoice status.

II. Minimum Requirements:

a.  Completion of Secondary (13 years) education (Bacc. II)
b.  Five years' secretarial experience.
c.  Good familiarity with commonly used word processing, spreadsheet, and database software packages (English and Arabic).
d.  Ability to type English at 50 w.p.m. and knowledge of Arabic typing.
e.  Very good knowledge of English and Arabic.

The letter of application with a copy of your CV should be addressed to the Human Resources Department with a copy to the concerned supervisor(s).

Within the framework of Lebanese Law, the American University of Beirut is an equal opportunity employer.