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Procedure For Recruitment of Faculty Appointees.
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In conformity with the "Procedure for Recruitment
of Faculty" approved on November 11, 1993, and based
on the President's directive, all deans and directors of
academic units are requested to use a Standard Formal Offer
for faculty candidates in their area of responsibilities.
The following pamphlets and forms which are available in
Human Resources Department (Campus) shall be sent along with the offer:
Summary Information Guide, Statement of Policies on Benefits
and Allowances for Academic Personnel, Retirement Program
(Plans A, C or B whichever applicable), Health Insurance
Plan, A.U.B C.V. forms (2), Pre-Employment Medical Form
and Specimen Copy of the Letter of Appointment.
A new Faculty appointee shall be provided with a copy of
the Statement of Policy with respect to Academic Appointment
and Tenure.
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Correspondence with Academic Personnel
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Copies of all correspondence to individuals, in which
offers or commitments are made by the Deans or Directors
of Academic Units, and copies of all letters sent by individuals
to the Deans and Directors concerning offers made to them
must be sent to the Human Resources Department (Campus).
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Letter Of Appointment and Personnel Actions
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Letter of appointment and personnel actions related to
academic or non-academic employees shall be made effective
only after the appropriate documents have been signed and
approved by the authorized University Officials. Letters
of appointment should be signed by the candidates prior
to the starting date. Retroactive application of all Personnel
actions shall not be accepted.
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Academic Personnel
- For new faculty employees hired locally and not requiring"
Work Entry Visa", the Recommendation for Appointment
should be in the Human Resources Department as approved
by the President on month prior to the starting date.
- For new non-Lebanese faculty appointees, the recommendation
for appointment should be in the Human Resources Department (Campus)
at least two months prior to the starting date
in order to obtain for him/her a work entry visa prior
to arrival.
- Recommendations for the renewal of appointment for faculty
appointees, should be received by Human Resources Department (Campus) at least one month prior to the expiration
of the ongoing contract.
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Letter of Appointment Approved and Signed By The
President
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- All employment contracts shall be executed in triplicate
by the Department of Human Resources after insuring
the availability of the necessary fund, in the respective
budget.
- Letter of Appointment for full time faculty appointees,
executive appointees (Vice Presidents and Deans),
management employees (Comptroller, Director of
Hospital, Director of Development, Director of Human Resources,
Director of Internal Audit, Director of C.N.S.
, Director of Physical Plant and Business Services),
adjunct faculty appointees and REP seconded faculty appointees
will be approved and signed by the President.
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Letter of Appointment Approved and Signed By The
Director of Human Resources
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- Employment contracts prepared by Human Resources Department (Campus)
for the Director's signature are normally in
triplicate: original and two copies.
- The authority to sign and approve the "Temporary
Letter of Appointment for
Faculty Appointees" on Part-Time basis
is delegated to the Director of Human Resources by
the President as per his authorization of April 12, 1999.
- Letter of Appointment for Research Assistant and Assistant
Instructor.
- Letter of Appointment for Non-Academic Personnel.
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It is to be noted that basically as an administrative
procedure the one who recommends an appointment shall not
be the one who approves the said appointment.
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Non- Academic Personnel
- Non-academic appointment will be made on the basis of
the general established employment conditions
and in accordance with the provisions of the
Labor Law, the University Personnel Rules and Regulations
and any individual or applicable law and Collective
Agreement in force.
- Recommendation for a new appointment will be made effective
at least fifteen days after the decision for
selection has been received in the Human Resources Department
.
- Recommendation for renewal of a fixed term contract,
as approved by the concerned officials should
be received one month prior to the expiration of the
ongoing contract.
- Promotion and salary increases will be made effective
at least fifteen days after the final approval
has been received by the Human Resources Department (Campus).
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Salary and Benefits Allowances
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- Payment for personal services and adjustments to salaries
and allowances may be authorized only by the
Director of Human Resources. Salaries, advance on salaries
or related allowances and termination benefits will be paid
on the basis of Personnel authorization issued
by the Director of Human Resources.
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President's Signature and Approval
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Documents prepared by Human Resources Department (Campus) for the President's
signature are normally in triplicate original and two copies.
- Letter of Appointment for Full-Time Faculty Members.
- Salary Increase Letter For Academic and Non-Academic Personnel
above Grade 12
For faculty appointees:
- Non-Renewal Notice.
- Resignation (Confirmation Letter).
- Leave Request for Special Leave With Pay, Sabbatical Leave
or Leave Without Pay.
- Promotion Letter.
- Non-Academic Personnel Retirement Notice Letter.
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Director of Human Resources's Signature and Approval
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Documents prepared by Human Resources Department (Campus) for the Director's
signature are normally in triplicate original and two copies.
- Letter of Appointment for Part-Time faculty Appointees
on Temporary Basis.
- Letter of Appointment for Academic Personnel in the Ranks
of Assistant Instructor and Research Assistant.
- Letter of Appointment and all other relevant letters related
to Personnel Actions for Non-Academic Personnel.
- Promotion Letter.
- Transfer Letter.
- Resignation.
- Termination.
- Official Warnings.
- Salary and Allowance Payment Authorizations for both Academic
and
Non-Academic Personnel.
- Benefit Allowance Authorizations for both Academic and
Non-Academic Personnel (i.e. Educational Allowances,
Travel Allowances...)
- Termination Benefits Authorizations (End of Services Indemnity
and Termination Benefits under Plan B).
- Employment Certificates.
- Leaves Without Pay: Confirmation Letter for both Academic
and
Non-Academic Personnel.
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Number of documents prepared by Human Resources Department (Campus)
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Documents are normally prepared in triplicate (original
and two copies).
- The original letter is for the appointee concerned.
- The first signed copy is for the Human Resources file.
- The second signed copy is for the Dean or Head of the
Administrative Unit Concerned.
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