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Functions of the Office of Grants and Contracts
(OgC)
- 1. Pre-award Functions
Pre-award functions of the Office include all the stages from
finding and disseminating funding sources, to the preparation of
research applications and budgets, to negotiating and preparing
research agreements, to the submission of proposals to funding
agencies.
The Office is also responsible for either drafting or signing usual
awards as well as other types of agreements such as memorandum of
understandings, collaborative agreements, partnership agreements,
consultation agreements, non-disclosure agreements, and material
transfer agreements.
Some of the pre-award functions of the Office include:
- Funding Opportunities
Provides help in identifying funding sources and
disseminating regular reports on
funding opportunities.
- Research Proposals
- Assists faculty members in preparation of proposals and budgets
by clarifying funder's submission procedures and guidelines, as well as AUB policies.
- Proposal Review
- Reviews research proposals before submission and makes appropriate
recommendations to the Provost for approval. Proposals are reviewed
for conformance to University Policies as well as sponsor guidelines.
- Proposal Submission and Follow-up
-Formally transmits proposals
to funding agencies and follows up on their
status after submission.
- Research Agreements and Sub-Agreements -
The Office has been delegated the authority to sign sponsored
research agreements on behalf of the University. The Office
negotiates, prepares, reviews and signs research contracts,
agreements, sub-agreements between AUB and funding agencies or
outside entities.
- External Relations with Funding Agencies
- Develops contacts with funding agencies and secures information
on funding sources and opportunities.
- Compliance and Regulations
- Continually updates information on compliance regulations, policies
and procedures.
- Post-Award (Grant Administration)
Post-award functions of the Office include the preparation of
subcontracts or sub-recipient agreements and the administration of
grants including the preparation of renewals,
requesting cost and no cost
extensions, following up on and submission
of reports, and closing out of projects.
Some of the post-award functions
include:
- Grant Agreements
- Reviews the conditions
and terms of the grant awards
or agreements and disseminates
the information to the Faculty
member holding the award and to all other
support departments.
- Project Set-up and Project Guidance
– Coordinates with principal investigators on setting up budgets and
establishing accounts for their projects. Provides advice and
guidance about compliance policies and procedures, as well as
clarifies administrative and financial regulations and requirements
for project directors and staff.
- Grant Administration
- Acts as the official liaison between AUB (the PI) and the funding
agency on administrative and financial queries. Monitors sponsored
projects for compliance with sponsor terms and conditions and
University policies, and handles financial and administrative
queries and matters including budget modifications, budget
re-allocations, no-cost extensions, renewals, and reporting.
- Relations with Sponsor Agencies -
Develops and maintains positive and effective contacts with funding
agencies, and handles correspondence with them on various
administrative aspects of the grant as well as reporting.
- Closing out of Grants
– Insures timely submission of final project reports to funding
agencies and coordinates audits with principal investigators, the
relevant faculty, and the Office of the Comptroller.
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Technology Transfer
- Intellectual Property - Prepares drafts and updates intellectual
property policies and procedures.
- Development of Technology - Encourages technology
development at AUB.
- Technology Transfer - Assists faculty members in transferring
technology to industry and others for the public benefit.
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